Property File Digitisation Request

*- indicates required field.

Viewing a Property File

If you are considering purchasing a property, you may want to request a Land Information Memorandum (LIM) report​.​

Property files are generally held at Council offices and service centres and can be viewed there.

Get Your Property File Digitally

Council is digitising property files, either planned or when requested. If you would like to receive your property file digitally, please complete the below form.

The below form requires the properties valuation number, this can found at:
  • Rating and Property Search, click to go there​
  • Geographic Information System and click on the Property Map
  • On your rates assessment and invoice​

  • Digitisation Turnaround Times

    Because we are currently digitising the property files stored in Alexandra, which will be followed by property files stored in Cromwell, Roxburgh and Ranfurly the following target turnaround times apply.
  • ​Alexandra properties - 5 business day
  • Cromwell, Ranfurly and Roxburgh properties - 10 business days

  • The turnaround times will adjust as we move onto the next file store.

    What's in a Property File?

    The information contained within each property file varies and we cannot guarantee the information you are looking for will be on file.

    The types of information that may be on a property file include:

  • Building permits and consents
  • Drainage plans
  • Plans and specifications
  • Code Compliance Certificates
  • Planning reports
  • Resource Consent Decisions
  • Associated documents

  • Property File Digitisation Request

    Please provide you full name
    Please provide you full name
    We require the properties valuation number. This can be sourced from your rates invoices, property and rates search, or our Geographic Information System.
    We require the properties valuation number. This can be sourced from your rates invoices, property and rates search, or our Geographic Information System.
    To ensure we are digitising the correct valuation number, can you also provide the address of the property.
    To ensure we are digitising the correct valuation number, can you also provide the address of the property.
    Your email address, where we will send the digitised property file.
    Your email address, where we will send the digitised property file.
    Contact number if we need further information or need to discuss your request.
    Contact number if we need further information or need to discuss your request.
    Please add additional information to assist with this request here. i.e. what part of the property file are you after?
    Please add additional information to assist with this request here. i.e. what part of the property file are you after?

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