Property File Digitisation Request

*- indicates required field.

Are you purchasing this property?

A Property File does not include all the information Council holds on a property.
We recommend you get a Land Information Memorandum (LIM) report when considering purchasing a property, bare site or dwelling, as it may reveal important information that could influence your decision. This information may be vital before a property purchase is finalised.
Likewise, when selling your property, we recommend that you provide important information about your property.
If you are a professional assisting a property buyer or seller, you have a responsibility to be aware of information in these reports when giving advice. The information provided in the LIM is governed by the provisions in Section 44A of the Local Government Official Information and Meetings Act 1987.

GIS - you can get information yourself !

If you are after the status of consents, we suggest looking at our Property Map. Use the find address or find valuation search, to bring up the property of interest. Once found, a panel will appear on the right-hand side of the screen. Look for the Building Consents and Resource Consents section, and expand to see the consents. If you have more than 1, click on the black arrow to see each consent and it's status. If you are purchasing the property, as mentioned a LIM will give the latest and complete information available. The Property Map information is made available in good faith but its accuracy or completeness is not guaranteed.

Get Your Property File Digitally

Council is digitising property files, either planned or when requested. If you would like to receive your property file digitally, please complete the below form.

The below form requires the properties valuation number, this can found at:
  • Rating and Property Search, click to go there​
  • Geographic Information System and click on the Property Map
  • On your rates assessment and invoice​

  • What's in a Property File?

    The information contained within each property file varies and we cannot guarantee the information you are looking for will be on file.

    The types of information that may be on a property file include:

  • Building permits and consents
  • Drainage plans
  • Plans and specifications
  • Code Compliance Certificates
  • Planning reports
  • Resource Consent Decisions
  • Associated documents

  • Digitisation Turnaround Times

    We are digitising all Central Otago property files on request with an estimated turnaround time of 10 working days.

    Property File Digitisation Request

    Please provide your full name
    Please provide your full name
    We require the property valuation number. This can be sourced from your rates invoices, property and rates search, or our GIS.
    We require the property valuation number. This can be sourced from your rates invoices, property and rates search, or our GIS.
    If you can't find the address, please click the words below the box "Enter it manually"
    To ensure we are digitising the correct valuation number, can you also provide the address of the property.
    To ensure we are digitising the correct valuation number, can you also provide the address of the property.
    Your email address, where we will send the digitised property file.
    Your email address, where we will send the digitised property file.
    Contact number if we need further information or need to discuss your request.
    Contact number if we need further information or need to discuss your request.
    Please add additional information to assist with this request here. i.e. what part of the property file are you after?
    Please add additional information to assist with this request here. i.e. what part of the property file are you after?

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